Travel Pay: Handling it Correctly for 2025

Navigating the complexities of travel pay is crucial for ensuring payroll compliance and avoiding costly penalties. This comprehensive webinar explores the intricate rules and regulations governing employee travel pay, focusing on what qualifies as travel pay, how to calculate it correctly, and how it impacts overtime. Attendees will gain insights into state-specific requirements and learn best practices for handling payments to stay in line with both federal and state wage and hour laws.

In addition to Department of Labor (DOL) compliance, the session will delve into IRS guidelines on taxing travel expenses, including the differences between per diem and accountable plan methods. As travel-related payroll compliance becomes an increasing concern for organizations, especially in multi-state operations, this webinar offers essential strategies to minimize legal risks and ensure employees are fairly and accurately compensated.

Areas Covered in the Session:-

• Travel pay requirements and compliance essentials
• Best practices and common pitfalls in paying travel pay
• Payroll compliance strategies for federal and state law conflicts
• Travel pay implications for overtime
• Understanding per diem payments
• IRS rules on taxable travel reimbursements
• Managing accountable and non-accountable plans

Why Should You Attend?

• Understand federal and state travel pay requirements, including what must be paid and why.
• Identify best practices for managing travel pay to ensure compliance and minimize wage and hour claims.
• Learn how to handle complex scenarios such as multiple state regulations and special circumstances requiring travel pay.
• Discover how travel pay affects overtime for both exempt and non-exempt employees.
• Gain clarity on IRS taxation rules for travel payments, including per diems and accountable vs. non-accountable plans.

Attending this webinar empowers you with the knowledge to implement compliant, efficient travel pay processes, reducing risk and enhancing payroll accuracy.

Who will benefit?

• Payroll Executives, Managers, Administrators, Professionals, Practitioners, Entry-Level Personnel
• Human Resources Executives, Managers, and Administrators
• Accounting Personnel
• Business Owners, Executive Officers, Operations, and Departmental Managers
• Lawmakers and Legal Professionals
• Any individual or organization dealing with payroll compliance challenges